Facilities and Health & Safety Assistant

Reporting directly to the Facilities and Health & Safety Manager, you will assist in the administration, implementation, and communication of health & safety policies, procedures, and risk assessments across the business in accordance with current legislation.

Duties & Responsibilities:

• Assist in implementing and monitoring health and safety policies, ensuring compliance with legal and regulatory requirements.
• Support risk assessments, safety audits, and workplace inspections, identifying hazards and ensuring corrective actions are taken.
• Conduct routine H&S inspections, reporting findings and ensuring follow-up actions are completed.
• Assist in investigating accidents, incidents, and near-misses, maintaining accurate records and supporting corrective measures.
• Maintain up-to-date H&S documentation, including risk assessments, incident reports, and compliance records.
• Support the development and delivery of health & safety training and awareness programmes.
• Assist in managing emergency arrangements, including fire safety, first aid provisions, and evacuation procedures.
• Ensure PPE, safety equipment, and first aid supplies are maintained and compliant with regulations.
• Liaise with contractors and service providers to ensure they adhere to H&S requirements during maintenance and project work.
• Assist in coordinating property maintenance with a focus on health & safety, ensuring safe working practices and compliance.
• Support larger facility projects, including refurbishments and relocations, ensuring risk assessments and safety controls are in place.
• Maintain records for statutory inspections, compliance certificates, and maintenance logs.
• Promote a proactive safety culture by working closely with employees and the H&S Committee.

Role Requirements:

• A basic health & safety qualification (e.g., IOSH Managing Safely) is essential
• Experience or interest in health & safety compliance within a workplace setting
• Good understanding of H&S policies, procedures, and risk assessments (training can be provided)
• Strong administrative skills with experience in maintaining records and documentation
• Good knowledge of IT systems including Microsoft Word, Excel, and Web applications
• Excellent communication skills with the ability to engage with colleagues at all levels
• A proactive and team-oriented approach with a keen eye for detail
• Ability to work independently and manage multiple tasks effectively
• A full driving license