Facilities and Health & Safety Assistant

Reporting directly to the Facilities and Health & Safety Manager, you will assist in the administration, implementation, and communication of health & safety policies, procedures, and risk assessments across the business in accordance with current legislation.

Duties & Responsibilities:

  • Assist in implementing and monitoring health and safety policies, ensuring compliance with legal and regulatory requirements.
  • Support risk assessments, safety audits, and workplace inspections, identifying hazards and ensuring corrective actions are taken.
  • Conduct routine H&S inspections, reporting findings and ensuring follow-up actions are completed.
  • Assist in investigating accidents, incidents, and near-misses, maintaining accurate records and supporting corrective measures.
  • Maintain up-to-date H&S documentation, including risk assessments, incident reports, and compliance records.
  • Support the development and delivery of health & safety training and awareness programmes.
  • Assist in managing emergency arrangements, including fire safety, first aid provisions, and evacuation procedures.
  • Ensure PPE, safety equipment, and first aid supplies are maintained and compliant with regulations.
  • Liaise with contractors and service providers to ensure they adhere to H&S requirements during maintenance and project work.
  • Assist in coordinating property maintenance with a focus on health & safety, ensuring safe working practices and compliance.
  • Support larger facility projects, including refurbishments and relocations, ensuring risk assessments and safety controls are in place.
  • Maintain records for statutory inspections, compliance certificates, and maintenance logs.
  • Promote a proactive safety culture by working closely with employees and the H&S Committee.

Role Requirements:

  • A basic health & safety qualification (e.g., IOSH Managing Safely) is essential
  • Experience or interest in health & safety compliance within a workplace setting
  • Good understanding of H&S policies, procedures, and risk assessments (training can be provided)
  • Strong administrative skills with experience in maintaining records and documentation
  • Good knowledge of IT systems including Microsoft Word, Excel, and Web applications
  • Excellent communication skills with the ability to engage with colleagues at all levels
  • A proactive and team-oriented approach with a keen eye for detail
  • Ability to work independently and manage multiple tasks effectively
  • A full driving license
  • Job Categories
    Job Categories: Health & Safety
  • Job Type
    Job Type: Permanent, Full Time
  • Job Location
    Job Location: Ulting
  • Ref No
    Ref No: WS2200

Additional Information

  • Immediate, but subject to notice period
  • 40 hours per week – 8am to 5pm Monday to Friday, (1-hr unpaid lunch)
  • £Competitive, depending on experience
  • Benefits:
    32 days annual leave including bank holidays, Company Sick Pay Scheme, Workplace Pension, Employee Referral Bonus Scheme, Winter Flu Jab Service, Wellbeing Focus Group, Staff Discount in Country Stores and Life Assurance Cover (2 x salary)
Vacancy Application

Apply For This Job

Please use the form to submit your job application.
We can only consider applicants who are eligible to work in the UK.

Find your nearest Ernest Doe branch

21 branches across East Anglia, the South East and East Midlands

Find a Branch

Long service awards

Celebrating 25 years with Ernest Doe

Long Service Awards